Healthcare Administrative Assistant

Job Summary

We are seeking an organized, reliable, and proactive Healthcare Administrative Assistant to support daily office operations. In this role, you will serve as the primary point of contact for administrative functions, facilitating smooth communication, managing executive schedules, and ensuring a secure, welcoming environment for staff, patients, and visitors.

Key Responsibilities:

Calendar & Schedule Management: Coordinate and maintain complex clinical and executive calendars, schedule appointments, organize internal meetings, and resolve scheduling conflicts efficiently.
Front Desk & Communications Management: Operate multi-line telephone systems, triage incoming calls, route messages to appropriate departments, and assist visitors with professional courtesy.
Access Control & Facility Security: Monitor building and department security entry doors, oversee visitor check-ins, and ensure compliance with facility access protocols.
Administrative Operations: Maintain digital and physical filing systems, assist with data entry, process documentation, and perform general office support tasks as assigned.

Qualifications & Requirements:

Professional Experience:
- Minimum 2+ years of healthcare administrative assistant experience [Required].
Core Skills & Technical Competencies:
- Demonstrated proficiency in calendar management and scheduling software [Required].
- Hands-on experience with multi-line phone management and front-desk reception [Required].
- Knowledge of access control/security door management and facility entry protocols [Required].
- Exceptional written and verbal communication, multi-tasking abilities, and strong attention to detail.

MedlinkHealth Anesthesia

Administrative - Assistant (Days)

About the Job